How To Make Sure You Get Paid For Your Work

You have just completed your work. What now? Getting paid, of course.

You might be lucky that your clients pay 100% in advance. Some clients would pay at least 50% in advance. However, there are also clients who tend to ‘forget’ about paying when it is due.

Generally, we hate to assume the worst so we need to think positively when a client is not paying on time.

However, you should do your part as well in terms of getting the payment. Payment can be delayed due to your own actions.

How do you make sure they pay up without causing an argument?

1. It is best to have a contract or agreement stating the terms and conditions that both of you agree. You should mention about the payment details and invoicing system in the contract / agreement. If your clients are not following the terms and conditions, you can use the contract / agreement to go against them (rules and regulations according to your location – please check with your local enforcement).

2. Timing is very important. Be sure to send your invoice right after you have completed your work.The soonest you send the invoice, the faster you can receive your payment (assuming that your clients are going to pay you).

3. Don’t forget to follow up once you have sent the invoice. It is important to follow up because some clients might not notice the invoice you have sent to them thus causing a delay in getting payment. As we know emails can go wrong sometimes. Resend the invoice if necessary.

4. If emails don’t work, it is time to give them a call. Talk politely and ask them if they have received your invoice and the payment is ready. Money is a very sensitive issue so be sure to use small words when discussing about the money.

5. If none of the above works, you should be heading towards the experts such as Freelancers Union for help (check whether you are eligible). Different location has different set of rules and regulations. Be sure to check out yours.

If everything else fails, you should consider to place a report on Ripoff Report or Scam Radar.

*I do enjoy coffee, and if I have it my way, I might have more than one cup of coffee a day, so feel free to fund my coffee addiction 🙂

Q&A: How To Write and How To Charge

I got this question from a reader (Chin).

Hello Sarah, Was browsing thru your webpage and was impressed with your articles. Was wondering do often you write for companies (eg being and how do you charge based on these freelance write?

Ok, so first of all, how do I write for companies like AsiaPartTime.

Some time ago, AsiaPartTime advertised on its own site that they are looking for freelance writers.

At the rate of RM10/article, it is a good start. So, I applied for the position. I sent in a few articles to the editor. The editor will select the articles that he/she finds interesting to be used on the site. Then, they make payment.

However, I have been guest blogging on AsiaPartTime’s blog for some time now. As a guest blogger, I did not get paid but I get a back link to my blog.

How do I charge as a freelance writer?

This depends on the assignment. Most of the time, I write for overseas clients. I would charge based on the hours I work but sometimes, I charge by the number of articles and the number of words per article.

There is no specific rates as you set your own rates.


*I do enjoy coffee, and if I have it my way, I might have more than one cup of coffee a day, so feel free to fund my coffee addiction 🙂

The Right Rate To Charge

Q: How do you determine the rate for the freelancing work you are applying?

This is a really important question you need to ask yourself as a freelance writer (or any freelancers in general). Setting the right rate might influence your clients to stick with you for a long time.

“Go with the flow.”

While this mindset is correct at certain times, you need to set your own rules and regulations as well including your own rates for different types of jobs.

Why you need to set the rates?

1. You have something to compare to when a client make an offer to you. Remember different clients make different offer. To know whether the offer is worth taking or not, you need to have a guideline.

2. You know where you are standing at when you receive a client’s offer. For example, you might start off offering low rates. As the time goes, if your clients are making better offer, you are actually progressing to a whole new level. Congratulations if you have managed to reach a higher level from where you have started.

3. You can make changes to the rates you set according to what the clients offer to you. Yes, it is flexible. You decide how much you want to charge for which client you want according to the work load.

4. You know when you can charge higher and when to charge lower.

*If there is some other advantages you can think of, feel free to share with us.

Guidelines on setting the rates (for freelance writers):

a. $0.05 – $0.10 / word : depending on your experience. Can go higher if you are exceptionally good at what you do.

b. If your client is offering bulk work, perhaps you can come up with a bulk rate / discount rate or anything you like to call it. Don’t feel too intimidated to reduce the fee, do what is right for you. You have the right NOT to lower your fee.

c. Go with what you think suits you best.

Be sure to prepare invoices to get paid on time and to keep track of your income.

*I do enjoy coffee, and if I have it my way, I might have more than one cup of coffee a day, so feel free to fund my coffee addiction 🙂